Starting a Business in the Netherlands: Administrative Procedures

Published on October 2, 2025 and written by Cyril Jarnias

The Netherlands is renowned for its business-friendly environment and streamlined company formation process. Whether you’re a foreign or local entrepreneur, here is a detailed guide to the steps for establishing your company in the Netherlands in 2025.

Key steps to launch your Dutch business

Setting up a company in the Netherlands involves several essential administrative procedures. Here are the main steps to follow:

1. Choose the appropriate legal structure

First and foremost, it’s crucial to select the most suitable legal form for your business. The most common structures are:

• BV (Besloten Vennootschap) – equivalent to a private limited company
• NV (Naamloze Vennootschap) – equivalent to a public limited company
• Sole proprietorship (Eenmanszaak)
• Partnership (VOF – Vennootschap onder firma)

2. Check business name availability

Ensure your chosen company name isn’t already in use. You can conduct a search on the Dutch Chamber of Commerce (KVK) website.

3. Draft company articles of association

For structures like BV or NV, it’s necessary to draft articles detailing the company’s operations. These articles must be validated by a Dutch notary.

4. Open a business bank account

Opening a bank account in the Netherlands is essential for depositing share capital and managing company transactions.

5. Register with the Chamber of Commerce (KVK)

Your company’s official registration takes place with the KVK. This registration will allow you to obtain your unique identification number (KVK-nummer).

6. Obtain a VAT number

After registering with the KVK, you must register with the Dutch tax authorities to obtain a VAT number (BTW-nummer).

Essential documents: Prepare your file

Required documents vary depending on the chosen legal structure. Here’s an overview of commonly requested items:

For a BV (Besloten Vennootschap)

• Notarized deed of incorporation
• Company articles of association
• Extract from the population register for directors
• Copy of passports for directors and shareholders
• Proof of company address
• Evidence of share capital deposit

For a sole proprietorship (Eenmanszaak)

• Valid identification document
• Proof of address
• Simplified business plan
• Personal identification number (BSN)

For a partnership (VOF)

• Partnership agreement
• Identification documents for all partners
• Proof of address for partners
• Detailed description of company activities

Optimize your establishment: Expert advice

Engage a local expert

Setting up a company in the Netherlands may seem complex, especially for foreign entrepreneurs. It’s highly recommended to enlist the services of a local expert who thoroughly understands the country’s administrative and legal nuances.

Anticipate tax procedures

Once your company is established, you’ll need to familiarize yourself with the Dutch tax system. Plan to register with the tax authorities and inform yourself about specific reporting obligations for your business.

Consider professional insurance

Certain insurances are mandatory in the Netherlands, such as professional liability insurance. Research the necessary coverage for your industry.

Explore establishment support

The Netherlands offers various support programs for foreign businesses establishing themselves in the country. Don’t hesitate to inquire with Dutch economic development agencies about potential assistance or incentives.

Your company in the Netherlands: Next steps

Once your company is established and registered, several actions should be planned to ensure its proper operation:

• Implementation of accounting compliant with Dutch standards
• Recruitment of local staff if necessary
• Familiarization with specific social and tax obligations
• Development of your local professional network

Setting up a company in the Netherlands opens numerous opportunities in the European market. With careful preparation and appropriate support, your establishment in the Netherlands can become a true springboard for the international development of your business.