How to Get an Indonesian Passport: A Practical Guide

Published on October 31, 2025 and written by Cyril Jarnias

Obtaining an Indonesian passport may seem like a daunting task for those unfamiliar with the country’s administrative procedures, but with the right guide, this process can become both simple and quick.

This article will walk you step by step through all the essential stages to apply for and receive your Indonesian passport, providing clear details about required documents, anticipated fees, as well as practical tips to speed up the process.

Whether you’re a local resident or a newcomer, this guide prepares you to efficiently navigate the administrative procedures, allowing you to save time and avoid common mistakes.

How to Prepare Your Indonesian Passport Application

Preparing Your Indonesian Passport Application

Required Documents for First-Time Application (Adult)

• KTP (Indonesian National Identity Card)
• Kartu Keluarga (Family Card)
• Akta Lahir (Birth Certificate) or highest obtained diploma
• Recent ID photos (meeting current standards)
• Proof of residence (if KTP wasn’t issued in the application region)
• For certain situations: employment or student verification (employment letter or student ID)

Required Documents for Child Application

• KTP of both parents
• Kartu Keluarga
• Child’s Akta Lahir
• Parents’ marriage or divorce certificate
• Copy of parents’ passports (if available)
• Depending on purpose: employer letter or student ID, if applicable

Steps to Complete the Application Form

1. Download or collect the form from the immigration office or consulate.
2. Carefully fill out all sections in capital letters, matching supporting documents.
3. Attach all required documents (originals and copies if requested).
4. Prepare ID photos according to precise requirements (background, size, neutral expression).
5. Sign the form and date in the indicated space.

Tips to Avoid Common Mistakes

• Ensure all documents are current, legible, and in good condition.
• Don’t forget to include birth certificate or diploma, even if KTP is provided.
• Make sure ID photos strictly comply with official standards.
• Fill out the form without corrections or omissions, review before submitting.
• Ensure sufficient blank pages in passport (minimum 3, including 2 facing pages).
• For minors, verify parental authority status and provide necessary permissions.

Administrative Appointment Process and Associated Fees

Passport Type	Validity Period	Regular Fee	Priority Fee (Expedited)	Processing Time
Biometric Passport	5 years	1,600,000 IDR	2,900,000 IDR	Up to 14 business days
Biometric Passport	10 years	2,000,000 IDR	3,200,000 IDR	1 business day (priority)

• Payment must be made before processing begins.
• Processing times exclude weekends and holidays.
• Appointments are typically made online or directly at immigration office/local consulate.

Processing Times

• Standard procedure: up to 14 business days from receipt of complete application and validated payment.
• Priority procedure: possible within 1 business day, with additional fee. Recommended for justified emergencies.

Options to Expedite the Process (Emergency)

• Priority application: available during appointment scheduling or document submission, subject to availability and priority fee payment.
• Thorough document preparation: complete and compliant applications speed up processing.
• Direct submission at central immigration office or consulate, explaining emergency situation if necessary.

Resources for Assistance

• Indonesian immigration offices: for all procedure or document questions.
• Indonesian consulates and embassies: for overseas assistance and specific requests.
• Official websites: information, forms, appointment scheduling, and FAQ.
• Specialized assistance services: authorized agencies that can verify and submit applications for you.

Key Takeaways:

• Plan ahead and verify validity of all documents.
• Clearly distinguish between adult and child procedures.
• Ensure photo compliance and application completeness to avoid delays.
• Procedures may vary slightly by region and consular posts.

Required Documents for Indonesian Passport

First-Time Indonesian Passport Application

• National Identity Card (KTP) or Family Card (Kartu Keluarga) for those without KTP (e.g., minors).
• Birth Certificate (Akte Kelahiran).
• Passport application form, to be completed and signed. This form is generally available online on the Indonesian Directorate General of Immigration website or directly at immigration offices.
• Recent proof of residence (often required, particularly for adults).
• Recent ID photos meeting biometric standards.
• For married persons, marriage certificate (upon request).
• For naturalized foreigners, naturalization certificate.

Passport Renewal

• Old passport (mandatory).
• KTP or Kartu Keluarga.
• Renewal form to complete.
• Recent photos.
• Possibly, proof of residence.
• For civil status changes: supporting documents (e.g., marriage certificate, divorce decree).

Specific Documents for Minors and Persons Under Guardianship

• Kartu Keluarga (Family Card).
• Minor’s birth certificate.
• Identity cards of parents or legal guardians.
• Parental consent letter signed by both parents or guardian, sometimes in presence of civil registry officer.
• Court decision for guardianship, if applicable.
• Passports of parents or guardian.

Summary Table of Main Documents

Situation	Documents to Provide
First Application (Adult)	KTP, birth certificate, form, photos, proof of residence, marriage certificate*
First Application (Minor)	Kartu Keluarga, birth certificate, form, photos, identity cards of parents/guardian
Renewal	Old passport, KTP/Kartu Keluarga, form, photos, proof of residence*
Minor Under Guardianship	Kartu Keluarga, birth certificate, court decision, parental consent, photos
Loss or Theft	Loss/theft declaration, police report, KTP/Kartu Keluarga, form, photos

*Depending on situation, certain documents may be required.

Stamp Duty Fees

• 48-page Passport (Adult): approximately 350,000 IDR to 600,000 IDR depending on type (biometric or not).
• 24-page Passport (Minor): approximately 350,000 IDR.
• Payment made online via official platform or directly at agency depending on region.

Obtaining Documents

• KTP and Kartu Keluarga: request from Population and Civil Registration Service (Dinas Kependudukan dan Catatan Sipil) of residence municipality.
• Birth Certificate: issued by civil registry service.
• Official forms: available on Indonesian immigration website or at immigration offices.
• ID photos: taken at authorized photographer or via photo booths at immigration offices.

Exceptions and Procedures for Citizens Living Abroad

• Indonesian citizens residing abroad must contact Indonesian embassy or consulate in country of residence.
• Additional documents may be required (proof of residence, consular registration).
• Registering with overseas Indonesian citizen registry is recommended to facilitate procedures.

Validity Period

• Ordinary passport: 5 years.
• Minor’s passport: often 5 years, but may be shorter depending on age.
• For travel, passport must be valid at least 6 months after entry date into Indonesian territory.

Measures for Loss or Theft

• Immediately report loss or theft to local police to obtain official report.
• Present at immigration office or embassy/consulate with loss declaration, ID, and usual documents (KTP/Kartu Keluarga, photos).
• Complete specific replacement application form for lost or stolen passport.
• Processing time may be longer and additional fees may apply.

Important Note

For any incomplete application, the administration reserves the right to request additional documents or refuse passport issuance.
For special situations (e.g., dual citizenship, adoption, gender change), consult the competent administration directly.

Passport Application Process Steps

Prerequisites

• Indonesian citizenship: Only Indonesian citizens can apply for Indonesian passport.
• Minimum age: Passports are issued from birth; minors must be accompanied by parent or legal guardian during application.
• Validity of identity documents: Must present valid national identity card (KTP) for adults, or family card (Kartu Keluarga) for minors.
• Existing passport: For renewal, must present old passport.

Required Documents

• Valid national identity card (KTP) for adults
• Family card (Kartu Keluarga)
• Birth certificate or marriage/divorce certificate (if applicable)
• Completed passport application form (available online or at immigration office)
• Recent ID photos, regulatory format
• Old passport (for renewal)
• Proof of fee payment
• For minors: parental/guardian consent letter and their identity documents

Document Summary Table

Document	Adult	Minor	Renewal
KTP	Yes	No	Yes
Kartu Keluarga	Yes	Yes	Yes
Birth Certificate	Yes	Yes	Yes
Application Form	Yes	Yes	Yes
ID Photos	Yes	Yes	Yes
Old Passport	If applicable	If applicable	Yes
Parental Consent	No	Yes	No

Application Process

• Complete application form online on official immigration website or paper version at immigration office.
• Schedule online appointment for application submission and biometric data collection.
• Appear in person at immigration office on scheduled date with all required documents.
• Proceed with photo and fingerprint collection on site.
• Pay processing fees (payment generally possible online or at counter depending on office).
• Receive receipt with tracking number to check application progress.

Processing Time

Standard timeframe is generally 3 to 7 business days after submission of complete application.

Expedited processing option may be available for additional fee, sometimes reducing timeframe to 1-2 business days.

Check specific timeframes with local immigration office as they may vary by region and time of year.

Passport Collection

Collection is in person at immigration office where application was submitted, upon presentation of original receipt.

Sometimes possible to authorize third party to collect passport, subject to providing written authorization and corresponding identity documents.

Checking progress online allows better planning for collection visit.

Practical Tips

• Carefully verify validity of all documents before submitting application (e.g., passport must be valid at least 6 months after planned travel date).
• Prepare copies of all documents to avoid any setbacks.
• Schedule appointment in advance, especially during peak periods (holidays, back-to-school season).
• Use tracking number to monitor progress and avoid unnecessary trips.
• Many travelers recommend arriving early on appointment day and allowing extra waiting time.
• If in doubt, contact immigration office assistance service or check official website for latest updates.

Traveler Anecdote

“During my application in Jakarta, I discovered that online payment saved me precious time at the counter. I recommend checking possibility of paying in advance and carefully reviewing each document before submitting application, as a simple error in the form can delay processing.”

Useful Resources

• Official Indonesian immigration website for forms and appointment scheduling.
• Local immigration office helpline.
• Online guides and traveler forums for recent experiences.

Tip: Ensure passport has at least two blank pages and verify photos meet required standards to avoid application rejection.

Tips to Facilitate Obtaining Indonesian Passport

Obtaining an Indonesian passport can be simplified by following practical tips and carefully preparing necessary documents.

Required Documentation

• Properly completed passport application form
• Valid identity document (ID card or old passport)
• Recent ID photos meeting official standards (plain background, specific format, clear face)
• Proof of residence
• For renewal: old passport, verify it’s still valid or not expired

Document	First Application	Renewal	Lost/Stolen Passport
Application Form	Required	Required	Required
Identity Document	Required	Required	Required
ID Photos	Required	Required	Required
Old Passport	–	Required	–
Loss/Theft Declaration	–	–	Required

Practical Tips

• Verify validity of your old passport before any procedure: it must be in very good condition and, for visa applications or renewals, have at least 6 months validity from planned entry date into Indonesia, plus 2-3 blank pages
• Plan your application ahead: during certain periods (school holidays, before major national holidays, etc.), passport applications increase, extending processing times
• Schedule your appointment in advance at immigration office or embassy: schedule as soon as possible, as slots can fill quickly during high demand periods
• Prepare all documents in advance and verify they’re current and compliant to avoid unnecessary back-and-forth
• Carefully complete online form: review each section carefully, avoid corrections and ensure all information is accurate and matches provided supporting documents

Tips to Optimize the Process

• Use scanner to prepare digital copies of all documents before application submission
• Regularly check official immigration website for possible procedure or document requirement updates
• Prepare payment in local currency if necessary, and verify exact amount according to your situation (adult, minor, renewal, etc.)
• If unsure about document or information, contact consular service or immigration office before your appointment

Key Takeaways: Preparing all required documents in advance, verifying validity and condition of old passport, and scheduling appointment ahead are keys to facilitating Indonesian passport acquisition and limiting wait times.