Administrative Procedures for Living in Malaysia

Published on October 30, 2025 and written by Cyril Jarnias

Malaysia is becoming an increasingly popular destination for expatriates, offering a unique blend of cultures, a dynamic economy, and an affordable cost of living. However, settling in this Southeast Asian country requires following certain essential administrative procedures. Here is a detailed guide to help you navigate this process.

Opening the Doors to Malaysia: Getting the Right Visa

The first crucial step to living in Malaysia is obtaining the appropriate visa. Here are the main options:

Employment Pass : – Requires a job offer from a Malaysian company – Typically valid for 2 years, renewable – The employer must apply through the Immigration Department

Malaysia My Second Home (MM2H) Visa : – Program for retirees and financially independent individuals – Allows for long-term stay (up to 10 years renewable) – Financial conditions to meet (monthly income, bank deposit)

Student Visa : – For individuals enrolled in a Malaysian educational institution – Valid for the duration of studies – Application to be made through the host institution

Dependant Pass : – For spouses and children of Employment Pass holders – Allows residence but not employment (except with special authorization)

Finding Your Cozy Nest: The Quest for the Ideal Housing

Once the visa is obtained, finding housing becomes a priority. Here are some tips:

– Location: Kuala Lumpur is the most popular choice, but other cities like Penang or Johor Bahru also offer great opportunities.

– Types of Housing: Condominium apartments (with services and security), single-family homes (bungalows), townhouses.

• Specialized websites (PropertyGuru, iProperty)
• Local real estate agencies
• Expatriate Facebook groups

– Budget: Expect around 400 to 800 EUR for a one-bedroom apartment in the city center, less in the suburbs.

– Lease Agreement: Usually for 1 or 2 years, with a security deposit of 2 to 3 months’ rent.

Staying on Track: Renewing Your Residence Permit

Renewing your visa is a crucial step to maintaining your legal status in Malaysia:

– Employment Pass: To be renewed through your employer, typically 3 months before expiration.

– MM2H Visa: Renewable every 10 years, ensure you maintain the required financial conditions.

– Student Visa: To be renewed annually through your educational institution.

• Valid passport
• Renewal forms
• Proof of income or studies
• Medical certificate

Integrating into the System: Essential Administrative Procedures

For a proper setup, several procedures must be completed:

1. Obtain a tax number: Mandatory for working, to be requested from the Inland Revenue Board.

2. Open a bank account: Possible with your long-term visa, choose an international bank for easier access.

3. Subscribe to health insurance: Although not mandatory, it is highly recommended.

4. Driver’s license: You can drive with your international license for 3 months, after which you will need to obtain a Malaysian license.

5. Register with your embassy: Not mandatory but advised to stay informed in case of emergencies.

Navigating the Legal Framework: What Expatriates Need to Know

Malaysia has specific laws and regulations concerning foreigners:

– Work: It is illegal to work without a valid work permit, even part-time.

– Property: Foreigners can purchase real estate, but with restrictions (minimum price, property types).

– Taxes: Tax residents are taxed on their worldwide income. Tax resident status is generally acquired after 182 days of presence in the year.

– Religion: Malaysia is a Muslim country. Respect local customs, especially during Ramadan.

– Drugs: Laws are extremely strict, with penalties including the death penalty for trafficking.