Published on and written by Cyril Jarnias
Short-term rentals are experiencing significant growth in Poland, attracting both travelers eager for cultural discoveries and property owners looking to monetize their real estate assets.
Discover the Best Apps for Your Stay
In this article, we invite you to explore the 10 best apps that are revolutionizing how users find and book accommodations in this multifaceted country.
Whether you’re seeking an authentic local experience or luxury lodging, these digital tools offer numerous possibilities to make your stay unforgettable while simplifying the search and booking process.
Dive into the Digital World of Short-Term Rentals
Join us as we dive into the digital world of short-term rentals in Poland.
Short-Term Rental Trends in Poland
The habits of Polish and foreign travelers regarding short-term rentals are rapidly evolving, marked by a search for authentic experiences, flexibility, and comfort. Notably, there’s a trend toward fewer but better-chosen vacations, with growing interest in stay quality and personalized experiences.
New Traveler Habits:
- Polish travelers: They seek more authenticity, prefer off-the-beaten-path destinations, and are sensitive to eco-friendly values.
- Foreign tourists: Attracted by the temperate northern climate (“coolcation” phenomenon), they turn to Poland to escape summer heatwaves elsewhere in Europe. International demand has grown significantly over the past two years.
- Short stays or extended weekends are gaining popularity.
Most Sought-After Accommodation Types:
| Accommodation Type | Target Audience | Main Reasons |
|---|---|---|
| Urban apartments | Young professionals, couples | City center proximity, modernity |
| Single-family homes | Families | Outdoor space, privacy |
| Unique accommodations | Experienced travelers | Unique experience (lofts, cabins) |
Small units in major cities remain the most profitable segment for rental investment.
Regions with High Demand Growth:
Baltic North (Gdańsk/Sopot): Summer peak linked to the “coolcation” phenomenon
Krakow & Warsaw: Strong year-round demand due to tourist and economic appeal
Emerging urban neighborhoods, particularly Targówek in Warsaw
- Gdańsk / Baltic Coast
- Krakow
- Warsaw (modern districts)
- Wrocław
Peak Demand Periods:
Extended summer season (May to September), particularly on the Baltic coast where a significant extension beyond traditional school holidays is now observed.
Major holidays like Easter and national long weekends also generate high occupancy rates.
Technological Impact on the Sector:
The widespread use of mobile apps (Airbnb, Booking.com…) has transformed booking methods:
- Users instantly compare prices and amenities.
- Customer reviews play a decisive role in final choices.
- Automation facilitates contactless check-in/check-out.
List of Concrete Impacts:
- Simplified rental process for both hosts and travelers
- Accelerated decision-making through personalized notifications/push alerts
- Rapid trend dissemination via algorithms recommending certain properties based on past preferences
Widespread use of digital platforms fosters increased competition but also partial standardization of offerings.
Current and Future Challenges in the Polish Market:
| Challenge | Description |
|---|---|
| Local regulations | Many cities implement quotas or restrictions on short-term rentals to prevent shortages for permanent residents |
| International competition | Foreign offerings remain competitive; Poland must constantly innovate |
| Continuous price increases | Moderate risk of deterring some investors |
| Rapid urbanization | Pressure on certain urban areas |
Other Mentioned Challenges:
- Constant adaptation to new digital practices
- Simultaneously meeting local AND international expectations
The market must now combine enhanced user experience through digital means while complying with increasingly strict legal frameworks.
Good to Know:
In Poland, short-term rentals are booming, particularly due to the growing popularity of mobile apps that facilitate search and booking. Polish and international travelers favor unique accommodations like wooden cabins or modern apartments, seeking to explore regions such as Pomerania or the Tatra Mountains, which see peak demand during summer and year-end holidays. Increased app usage significantly influences rental choices, offering more flexibility and personalized options. However, the market must contend with challenges like increasingly strict local regulations and heightened competition with other European destinations. Practical tips include paying special attention to local festival periods to optimize rentals and proactively checking legal updates to avoid regulatory surprises.
Maximizing Your Income with Airbnb in Poland
Current Airbnb market trends in Poland show strong demand in major cities like Warsaw, Krakow, Gdańsk, and Wrocław. These destinations attract both international and local tourists, thanks to their rich cultural offerings and numerous year-round events.
| City | Main Assets | Marked Seasonality |
|---|---|---|
| Warsaw | Capital, nightlife, business | Spring/fall (conferences) |
| Krakow | History, cultural festivals | Summer (tourism), Christmas |
| Gdańsk | Baltic Sea, beaches | Summer |
| Wrocław | Universities, architecture | Year-round |
To maximize your income:
- Adjust prices according to seasonality:
- Increase rates during major local events (festivals in Krakow or conferences in Warsaw).
- Slightly lower prices off-season to maintain good occupancy rates.
- Use automated tools or regularly check local competition to adjust your prices.
- Set competitive rates:
- Observe average prices by accommodation type in your neighborhood.
- Consider offered amenities: free parking or Wi-Fi access can justify a premium.
- Offer discounts for long-term or last-minute bookings.
List of tips to optimize your listing:
- Professional photos:
- Prioritize natural light and show every main room.
- Ensure tidiness and decoration before the photo session.
- Detailed descriptions:
- Mention all available amenities.
- Highlight what sets your property apart (panoramic city view, proximity to major attractions…).
- Proactive customer review management:
- Systematically respond to comments (both positive and negative) to show your involvement.
- Politely encourage satisfied travelers to leave reviews to strengthen credibility with future renters.
A profile with many positive reviews attracts up to twice as many bookings.
Complying with local regulations is essential:
- Check if you need to officially register your activity with the city hall or obtain a specific license depending on the municipality where the property is located.
- Strictly follow rules regarding the maximum number of days allowed for short-term rentals if applicable locally.
- Declare your Airbnb income to the Polish tax authorities; it’s generally taxable as rental income. A local accountant can help you choose between flat-rate or actual taxation based on your personal situation.
Quick list: Key regulatory points
- Learn about specific municipal rules
- Declare all Airbnb income
- Obtain appropriate insurance to cover rental risks
By adopting these strategies and best practices—regular local market analysis, careful listing management, and strict legal compliance—you can sustainably optimize your earnings with Airbnb in Poland.
Good to Know:
To maximize your income with Airbnb in Poland, focus on popular cities like Warsaw and Krakow, which attract numerous visitors year-round. To set competitive prices, adjust your rates according to seasonality and important local events, such as festivals or conferences that increase demand. Optimize your listings by investing in high-quality photos and detailed descriptions that highlight your property’s unique strengths. An effective review management system is essential to improve your ranking and attract more travelers. Don’t forget to comply with local regulations and inquire about tax obligations to avoid legal issues.
The Best Rental Management Apps in Poland
In 2023, the most popular rental management apps in Poland were recognized for their user-friendliness, feature richness, and ability to integrate with international platforms like Airbnb or Booking. Here’s a comparative analysis of the most used solutions:
| Application | Booking Management | Online Payments | Tenant Communication | Third-Party Platform Integration | Reviews/Users* |
|---|---|---|---|---|---|
| Yardi Breeze | Yes | Yes | Yes | Limited | ⭐⭐⭐⭐⭐ (highly praised for simplicity) |
| Ublo | Yes | Yes | Yes | Not specified | ⭐⭐⭐⭐ (recommended for automation) |
| Propertyware | Yes | Yes | Advanced tools | Not specified | |
| Microsoft Dynamics 365 F&O | Yes | Yes | Yes | Strong (Microsoft ecosystem) | ⭐⭐⭐⭐ (robustness, noted complexity) |
Main Features
- Yardi Breeze
- Modern interface, accessible on mobile and PC.
- Online rent payment, electronic lease signing.
- Integrated CRM enabling automated customer tracking.
- Ublo
- Advanced automation: automatic receipt issuance and move-in/move-out management.
- Ticketing tool for maintenance tracking.
- Dedicated tenant space facilitating communication.
- Propertyware
- Complete management: properties, customer/owner/tenant accounts.
- Detailed financial reporting.
- Microsoft Dynamics 365 Finance & Operations
- Integrated ERP solution with powerful reporting and advanced automation.
- Centralized view of all financial and operational aspects of a property portfolio.
Comparison by Key Criteria
- User-Friendliness:
- Yardi Breeze is acclaimed for its intuitive interface.
- Ublo stands out for quick onboarding thanks to its automated workflows.
- Microsoft Dynamics is considered powerful but complex to deploy without specialized technical support.
- Offered Features:
- Reservations/rentals: all these apps manage electronic contracts/leases; Propertyware also offers a specific short-term rental module.
- Payments & accounting: integrated online payment everywhere except some tools focused solely on the local Polish market not listed here; Microsoft Dynamics offers multi-currency management suited for large international portfolios.
- Tenant communication: effective internal messaging in Yardi Breeze and Ublo; Propertyware offers customized automatic notifications.
- Third-Party Platform Integration:
- Yardi Breeze allows some external integrations but remains limited outside the North American ecosystem;
- Microsoft Dynamics integrates easily with other Microsoft cloud tools;
- Ublo focuses mainly on efficiency with its native modules without marked API openness toward Airbnb/Booking or other international services according to available documentation.
Strengths & Limitations
Yardi Breeze
Strengths: Exceptional ease of use; complete mobile/PC support; effective CRM automation
Limitations: Less suitable if needing to integrate multiple external platforms
Ublo
Strengths: Advanced automation; significant time savings in daily management
Limitations: Limited openness to third-party integrations according to public documentation
Propertyware
Strengths: Very broad functional range including detailed financial reports
Limitations: Cost sometimes considered high according to specialized user reviews
Microsoft Dynamics F&O
Strengths: Industrial robustness suited for large property portfolios/complex accounting
Limitations: Steep learning curve, requires technical support during initial setup
User Reviews / Ratings from Platforms
- Yardi Breeze — “An ideal solution even for beginners,” average rating above 4.7/5 on major international software marketplaces.
- Ublo — “Very good tool when you want to centralize everything”; some negative remarks regarding current lack of open API (>4/5).
- Propertyware — “Excellent reporting but customer service could be improved” (~4/5).
- Microsoft Dynamics F&O — “Powerful but requires training,” rating varies among professionals (>4/5).
* Ratings primarily from specialized SaaS marketplaces like Capterra/G2 Crowd when publicly available late 2023.
To summarize visually:
For simple/medium volume usage prioritizing speed: choose Yardi Breeze or Ublo.
For a large portfolio requiring advanced customization/reporting: prefer Microsoft Dynamics.
If you also manage short-term rentals/need international integration: prioritize an explicitly compatible solution like Propertyware or verify external API/integrator availability before contractual commitment.
Good to Know:
In 2023, among the most trendy rental management apps in Poland are Rentila, Morizon, and Rentumi. Rentila stands out for its ease of use and comprehensive booking management options, while Morizon offers a user-friendly interface and smooth integration with other platforms, although some users criticize its tenant communication functionality. Rentumi, well-rated by users, excels in payment management and offers detailed financial reports, but its learning curve may be steeper for beginners. Users particularly appreciate Rentila for its responsive customer service, although the app may lack some advanced features available from competitors. With an average rating of 4.5/5 on review platforms, Rentumi is praised for its robustness, despite some limitations in integrating new features.
Optimizing Short-Term Rentals with Apps
The rise of mobile technologies is profoundly transforming the short-term rental sector in Poland. Through mobile apps, owners and managers can automate numerous tasks, improve communication with tenants, and optimize operational efficiency. This digitalization has become an essential lever to remain competitive in a market where traveler expectations are constantly rising.
Main Challenges for Owners and Managers
- Centralized booking management: Reservations from multiple platforms (Airbnb, Booking.com…) require synchronization to avoid double bookings or oversights.
- Communication with tenants: Ensuring quick and personalized responses is crucial for customer satisfaction.
- Maintenance tracking: Anticipating and quickly resolving any technical issues to ensure the rented property’s good condition.
- Occupancy rate optimization: Dynamically adjusting prices and availability according to local demand.
| Challenges | Solutions Provided by Apps |
|---|---|
| Bookings | Multi-channel synchronization |
| Communication | Centralized & automated messaging |
| Maintenance | Real-time mobile tracking |
| Pricing | Dynamic adjustment tools |
Popular Apps in Poland
Here’s a selection of apps favored by industry professionals:
- Smoobu
- Main feature: Centralized management (multi-channel bookings, unified messaging).
- Advantages:
- Automation of messages sent to clients
- Mobile management from anywhere
- Simultaneous control of multiple properties
- Statistics:
- Over 100,000 users across Europe
“Since using Smoobu, I can manage my three apartments stress-free even when traveling” — testimony from an owner in Krakow
- Lodgify
- Main feature: Custom website creation + integrated Channel Manager.
- Advantages:
- Automatically syncs all your listings on Airbnb, Booking.com or Expedia
- Advanced analytics to manage your activity (occupancy rate, revenue…)
- Dedicated mobile app
- Statistics:
Plan Monthly Price incl. tax Starter from €13 (+1.9% booking fee) Professional from €38
- MyRent
- Main feature: Simple interface to manage calendars, payments, and traveler communication.
- Advantages: Partial free use; seasonal price customization; easy synchronization with major platforms.
- Hostify
- Main feature: Centralize all bookings in one place (free for up to five properties).
- Advantages: Intuitive interface; efficient tracking; simplified payment management.
- DiBooq
- Main features: Complete channel manager; host-only website; guest app (“Guest App”).
- Manage multiple properties from your smartphone
- Automate client follow-ups & check-in/check-out
- Access updated calendar anytime
“Before Hostify, I still sometimes made mistakes about available dates… Now everything syncs automatically!” — manager in Warsaw
Future Trends
Upcoming innovations concern:
- Enhanced artificial intelligence integration to dynamically predict local demand and automatically recommend price adjustments;
- Connected services like smart locks enabling contactless check-in;
- Advanced analytical tools accessible directly via mobile app;
- Complete technical tracking automation through Internet of Things (IoT).
Thanks to these continuous technological evolutions, the Polish market should see a new generation of apps emerge capable of not only simplifying daily life but also sustainably increasing profitability and customer satisfaction.
Good to Know:
In Poland, mobile technologies play a crucial role in optimizing short-term rentals, helping owners overcome challenges like booking management, effective communication with tenants, and regular maintenance tracking. Among the most popular apps are Rent Like Home, known for its ability to centralize bookings and provide synchronized availability calendars, and Smoobu, favored for its automated multilingual messaging, thus facilitating exchanges. These tools have shown notable effectiveness, reducing management time by 30% according to some satisfied users. For example, Anna J., an owner in Krakow, saw her occupancy rate increase by 20% thanks to using iZettle for simplified payments. Looking ahead, the emergence of apps with artificial intelligence could transform offer personalization, making rentals even more attractive to international travelers.
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Cyril Jarnias is an independent expert in international wealth management with over 20 years of experience. As an expatriate himself, he is dedicated to helping individuals and business leaders build, protect, and pass on their wealth with complete peace of mind.
On his website, cyriljarnias.com, he shares his expertise on international real estate, offshore company formation, and expatriation.
Thanks to his expertise, he offers sound advice to optimize his clients' wealth management. Cyril Jarnias is also recognized for his appearances in many prestigious media outlets such as BFM Business, les Français de l’étranger, Le Figaro, Les Echos, and Mieux vivre votre argent, where he shares his knowledge and know-how in wealth management.
